Employee Linking Screen

About the Employee Linking Screen

The Employee Linking Screen (MC) is used to link employees to the pre-defined Methods of Calculation that have been entered in VIP to calculate certain Earnings, Deductions and Calculation Fields.

 

All Earnings, Deductions and Calculation Fields which have been defined as Calculated may have Methods of Calculations to which employees may be linked. Employees may also be linked to methods for Basic Salary, Annual Bonus, Medical Aid, Pension and Provident Fund. Employees must only be linked to methods that are applicable to them. If no method must be used for the employee, the option 0.Unlink must be selected.

 

How to Access the Employee Linking Screen

  1. Type MC in the Routing Box at the bottom of any screen to access the Employee Linking Screen.
  2. Press <Enter>.

  3. The Employee Linking Screen (MC) will be displayed.

 

ALTERNATIVELY

 

  1. Select Payroll – Definitions – Link Emp. to Methods from the menu options at the top of the screen.

  2. The Employee Linking Screen (MC) will be displayed.

 

Earnings, Deductions and Calculation Fields that are specified as Hourly or Unit input methods are not linked on this screen. Earnings, Deductions and Calculation Fields that are specified as Not Calculated cannot be linked.

 

Employee Linking Screen

How to Link an Employee to a Method of Calculation

  1. Click in the column next to the Earning, Deduction or Calculation Field that you want to link to.
  2. The methods on file will be displayed to enable you to select the required option.
  3. Click on the applicable method number next to the Earning, Deduction or Calculation Field.

 

A zero (0) means that the employee is not linked to any method for that Earning or Deduction.

 

Payslip Display Code Activation on the MC Screen

Available for VIP Premier Payroll.

An employee can also be linked to a Payslip Display Code on this screen.

 

The Payslip Display Code function enables you to create a template of Earnings, Deductions and Calculation Field definitions that will display for a group of employees, e.g. a MANAGEMENT Payslip Display Code will only show the Earnings, Deductions and Calculation Field definitions with the relevant Methods of Calculations that are applicable to managers of the company. When on a manager’s Payslip, you will then be able to see a Payslip with only the applicable lines.

 

When adding a new employee and linking the employee to a particular Payslip Display Code, only the applicable Earnings, Deductions or Calculation Fields will appear on that employee’s Payslip. The employee will also be automatically linked to the Methods of Calculation as specified for that Payslip Display Code.

 

For existing employees, a yellow mask will appear on the Employee Linking Screen (MC) when the employee is linked to a particular Payslip Display Code. All the applicable Earnings, Deductions and/or Calculation Fields with the relevant Methods of Calculation, as defined for the Payslip Display Code, are set to Y. All lines not applicable for the Payslip Display Code are set to N, unless the totals for a line are not zero. You will not be able to cancel a line for an employee if the totals for that line are not zero.

 

 

How to Link an Employee to a Payslip Display Code

Payslip Display Codes can be activated globally or individually. Individual linking is done on the Employee Linking Screen (MC).

 

  1. Access the employee’s Employee Linking Screen (MC).
  2. Click on the next to Payslip Display Code and select the required code.
  3. The Payslip Display Code mask will be displayed.

 

When the PS column is set to Y=Yes, the line will display on the employee’s Payslip Screen and when the PS column is set to N=No, the line will not display on the employee’s Payslip Screen. The PS column serves therefore as an indication of whether the line will display on the employee’s Payslip or not and will only display those Earnings and Deductions that have been set to Y=Yes. The MC column indicates the method number to which the employee is linked for this particular Payslip Display Code.

 

Once you have done the linking, only the relevant Earnings and Deductions for the Payslip Display Code will display on this employee’s Payslip Screen.